Lecture Notes On Class 12
Preparing and Printing a Presentation
Objective:
To understand how to
effectively prepare a PowerPoint presentation for delivery and printing,
ensuring that it is organized and visually appealing for both the audience and
the presenter.
Topics Covered:
1. Slide Show Setup
- Purpose: Setting up your slide show helps in defining how your
presentation will flow during the actual delivery.
- Key Settings:
- Timing: You can set the timing for each slide, which helps manage the
pace of the presentation.
- Looping: Looping allows your presentation to run continuously until
stopped, useful for unattended displays (like at trade shows).
- How to Set Up Timing and Looping:
1.
Go to the Slide
Show tab.
2.
Click on Set
Up Slide Show.
3.
Choose Presented
by a speaker (full screen) or Browsed at a kiosk (full screen).
4.
For
looping, check the Loop continuously until 'Esc' option.
5.
Set the
timings for slides in the Transitions tab by adjusting the Advance
Slide options.
2. Rehearsing
Timings
- Importance: Practicing with rehearsed timings allows
you to become familiar with the flow of your presentation and adjust
content if needed.
- How to Rehearse Timings:
- Go to the Slide Show tab.
- Click on Rehearse Timings.
- Navigate through your slides while the
timer records how long you stay on each slide.
- At the end, you’ll be prompted to save
the timings.
- Benefits: This feature helps ensure that you cover all your material within
the allotted time and enhances your presentation skills.
3. Printing Slides,
Handouts, and Notes
- Different Printing Options:
- Slides: Full slides printed one per page, ideal for detailed
presentations.
- Handouts: Multiple slides on a single page (e.g.,
2, 3, 4, or 6 slides), suitable for audience reference.
- Notes Pages: Prints each slide along with its
corresponding notes, beneficial for presenters.
- How to Print:
1.
Click on
the File tab.
2.
Select Print.
3.
In the Print
Layout dropdown, choose:
- Slides for full slides.
- Handouts for multiple slides per page.
- Notes Pages for printing slides with notes.
4.
Choose the
printer and adjust settings like the number of copies.
5.
Click on Print.
- Example: If preparing for a meeting, you may print handouts with three
slides per page for easy distribution.
Lab Task: Prepare a
10-Slide Presentation for Print as Handouts, with Notes for Each Slide
Instructions:
- Create a 10-slide presentation on a topic of your choice.
- Include the following elements in your
presentation:
- Title slide
- Introduction slide
- Content slides (at least 6)
- Conclusion slide
- Notes for each slide with key talking
points or additional information.
- Set Up for Print:
- Go to the File tab and select Print.
- Choose Handouts and select 3
slides per page.
- Ensure Notes Pages are included to
provide context for each slide.
- Print your presentation.
- Submission: Submit both the digital presentation and
printed handouts along with notes.
Conclusion
Being able to prepare
and print presentations effectively is crucial for conveying information
clearly and professionally. Familiarity with slide show settings, timing
rehearsals, and printing options can enhance your presentation experience and
ensure that your audience receives the information in a usable format.
