Lecture Notes On Class 8
Inserting Multimedia
(Audio and Video)
Objective:
Learn how to insert
audio and video clips into a PowerPoint presentation and manage basic playback
options for both.
Topics Covered:
- Inserting Audio Files (from file or
online)
- Adding Video Files (from file or online)
- Basic Playback Options (Start, Stop, Loop,
Volume)
- Formatting Video (Resize, Crop)
1. Inserting Audio
Files (from file or online)
Purpose:
Audio clips can enhance a presentation by adding background music, sound
effects, or narration.
Steps to Insert an
Audio File:
- From File:
- Go to the Insert tab.
- Click on Audio → Audio on My PC.
- Browse your computer for the desired
audio file and select it.
- The audio icon will appear on the slide.
- From Online:
- In the Insert tab, select Audio.
- Choose Online Audio (this option
may require an internet connection and permissions to search for online
sources).
Playback Settings
for Audio:
- After inserting the audio file, you can
control playback from the Playback tab.
- Play automatically: The audio starts as soon as the slide
appears.
- Play when clicked: The audio plays when you click on the
icon.
- Loop until stopped: The audio will continuously play until
manually stopped.
- Hide during the show: Hides the audio icon during the
slideshow.
2. Adding Video
Files (from file or online)
Purpose:
Videos are powerful tools to visually explain concepts, demonstrate processes,
or add dynamic content to a presentation.
Steps to Insert a
Video File:
- From File:
- Navigate to the Insert tab.
- Select Video → Video on My PC.
- Browse and select the video you want to
insert from your computer.
- From Online:
- Go to the Insert tab.
- Choose Video → Online Video.
- You can embed videos from platforms like
YouTube or other websites by copying and pasting the video URL.
Tip:
When inserting online videos, ensure a stable internet connection is available
during your presentation.
3. Basic Playback
Options (Start, Stop, Loop, Volume)
Once audio or video is
inserted into the slide, you can control its playback.
Playback Options:
- Start: Choose whether the audio or video starts automatically, when
clicked, or after a delay.
- Automatically: Plays when the slide appears.
- On Click: Plays when clicked during the
presentation.
- In Sequence: Plays based on the order of elements on
the slide.
- Stop: You can set the audio or video to stop at the end of the slide or
after a specific point.
- Loop: Enable this option to repeat the media continuously during the
slide.
- Volume: Adjust the volume by clicking the Volume icon under the Playback
tab. Options include Low, Medium, High, or Mute.
Tip:
To ensure smooth playback during presentations, test media files before the
actual presentation and check if they work on the system being used.
4. Formatting Video
(Resize, Crop)
After adding a video
to your slide, you may want to resize or crop it to fit your presentation
design.
Resize a Video:
- Select the video on your slide.
- Drag the corner handles to adjust
the size proportionally.
- Use the side handles to stretch or
shrink the video horizontally or vertically.
Crop a Video:
- Click on the video and go to the Video
Format tab.
- Select the Crop tool.
- Adjust the cropping handles to focus on
the specific part of the video you want to display.
- Press Enter to apply the crop.
Lab Task:
Objective: Create a multimedia presentation with at
least one audio clip and one video clip.
Instructions:
- Create a 3-slide presentation on
any topic of your choice (e.g., a product introduction, marketing
strategy, or company overview).
- Insert an audio clip into one of
the slides. This can be background music or a voiceover explaining the
slide content.
- Insert a video clip into another
slide. This could be a promotional video, tutorial, or any relevant media.
- Experiment with playback settings
for both the audio and video:
- Set the audio to play automatically
when the slide appears.
- Set the video to play on click.
- Resize or crop the video to fit nicely within the slide
layout.
Expected Outcome:
The students will create a professional presentation enhanced with multimedia
elements such as audio and video, with control over playback and proper
formatting.
Summary:
Incorporating
multimedia such as audio and video into your PowerPoint presentations can
significantly enhance the impact and engagement of your content. By mastering
playback options and media formatting, you can create dynamic, interactive
presentations for business and academic purposes.
