Lecture Notes Of Class 6
Inserting Graphics and SmartArt
Objective:
Learn how to enhance documents by inserting and formatting images and SmartArt.
This will improve the visual appeal and clarity of your documents.
1. Inserting and Formatting
Images
Images can add
significant value to your documents by making them more engaging and
informative. Properly inserting, resizing, and positioning images ensures they
enhance rather than detract from the document's content.
A. Inserting Images
- Open Your Document:
- Launch MS Word and open the document
where you want to insert an image or create a new document.
- Save the document with a relevant name
(e.g., Graphics_Exercise.docx).
- Insert an Image:
- Place Your Cursor:
- Click where you want the image to
appear.
- Insert Image:
1.Go to the Insert
tab on the Ribbon.
2.Click on Pictures
in the Illustrations group.
3.Choose This
Device to insert an image from your computer, or Online Pictures to
find an image on the web.
4.Select the
desired image and click Insert.
B. Resizing and
Positioning Images
- Resize an Image:
- Click on the image to select it. Handles
(small squares) will appear around the image.
- Drag the corner handles to resize the
image while maintaining its proportions.
- For precise resizing, right-click on the
image, select Size and Position, and enter specific dimensions.
- Position an Image:
- Wrap Text Around Image:
- Click on the image to select it.
- Go to the Picture Tools Format tab.
- Click on Wrap Text and choose an
option (e.g., Square, Tight, Through) to control how text flows around
the image.
- Move the Image:
- Click and drag the image to reposition
it within the document.
- Align the Image:
- Use the alignment options in the Picture
Tools Format tab to align the image relative to the page or text.
C. Formatting
Images
- Apply Picture Styles:
- With the image selected, go to the Picture
Tools Format tab.
- Choose from various Picture Styles
to add effects such as borders, shadows, and reflections.
- Adjust Brightness and Contrast:
- Click on the image, go to the Picture
Tools Format tab, and use the Corrections options to adjust
brightness and contrast.
- Crop an Image:
- Select the image, go to the Picture
Tools Format tab, and click on Crop.
- Adjust the cropping handles to remove
unwanted areas of the image.
2. Creating and
Formatting SmartArt
SmartArt is a graphic
tool in MS Word that helps you visually represent information, such as
processes, hierarchies, and lists. It can make complex ideas easier to
understand.
A. Creating
SmartArt
- Insert SmartArt:
- Place Your Cursor:
- Click where you want the SmartArt
graphic to appear.
- Insert SmartArt:
1.Go to the Insert
tab on the Ribbon.
2.Click on SmartArt
in the Illustrations group.
3.The Choose
a SmartArt Graphic dialog box will appear.
4.Select the
category of SmartArt you want to use:
- Process: For illustrating steps in a process.
- Hierarchy: For showing organizational structures.
- List: For displaying lists of information.
5.Choose a
specific SmartArt style (e.g., Basic Process, Organizational Chart,
Bullet List) and click OK.
- Add Text to SmartArt:
- Click on the SmartArt graphic to select
it.
- Use the Text Pane that appears to
enter text into the SmartArt shapes. Alternatively, click directly on a
shape within the SmartArt to add text.
B. Formatting
SmartArt
- Change SmartArt Style:
- With the SmartArt selected, go to the SmartArt
Design tab.
- Choose from various SmartArt Styles
to apply different visual effects to your graphic.
- Customize Colors:
- Click on the SmartArt graphic.
- Go to the SmartArt Design tab and
click on Change Colors.
- Select a color scheme that fits your
document's theme.
- Resize and Position SmartArt:
- Resize: Click on the SmartArt graphic to select it. Use the handles to
resize.
- Position: Drag the SmartArt graphic to reposition
it within the document.
- Add or Remove Shapes:
- Click on the SmartArt graphic.
- Use the Add Shape or Remove
Shape options in the SmartArt Design tab to adjust the number
of shapes in your SmartArt.
3. Exercise:
Enhance a Document with Graphics and SmartArt
Step 1: Insert and
Format an Image
- Open a new document and save it as
Document_With_Images_Exercise.docx.
- Insert an image relevant to your
document's content (e.g., a company logo or product image).
- Resize and position the image so it fits
well within the document layout.
- Apply a picture style and adjust the
brightness and contrast as needed.
Step 2: Create and
Format SmartArt
- Insert a SmartArt graphic that illustrates
a process or hierarchy relevant to your content (e.g., a flowchart or
organizational chart).
- Enter text into the SmartArt shapes.
- Format the SmartArt by changing its style,
colors, and size.
Step 3: Proofread
and Finalize
- Review the document to ensure that the
images and SmartArt are properly inserted and formatted.
- Adjust any elements that may not align or
look visually appealing.
Step 4: Save and
Submit
- Save the document again to preserve your
changes.
- Submit the file as directed by your
instructor or as required.
Conclusion:
In this class, you learned how to insert and format images and SmartArt to enhance your documents.
