Lecture Notes On Class 11
Collaboration and Reviewing Presentations
Objective:
To learn how to
effectively use collaboration tools and reviewing options in Microsoft
PowerPoint to enhance teamwork and feedback processes.
Topics Covered:
1. Sharing
Presentations for Collaboration
- Definition: Collaboration in PowerPoint allows
multiple users to work on a presentation simultaneously or to provide
feedback on a presentation.
- Methods of Sharing:
- OneDrive/SharePoint: Upload your presentation to OneDrive or
SharePoint to share it with colleagues.
- Email: Send a copy of the presentation via email.
- Link Sharing: Generate a link that others can use to
access the presentation.
- How to Share a Presentation:
1.
Click on
the File tab.
2.
Select Share.
3.
Choose
your preferred method (e.g., Share with People, Get a Sharing Link).
4.
Adjust
permissions (e.g., Can Edit or Can View) based on your needs.
5.
Send
invitations or share the link.
- Example: Sharing a project presentation with team members for their input
before a final submission.
2. Using Comments
and Reviewing Changes
- Adding Comments: Comments are used for providing feedback
or suggestions without changing the main content.
- How to Add a Comment:
- Select the slide or object where you
want to comment.
- Go to the Review tab and click New
Comment.
- Type your feedback in the comment box
that appears.
- Press Enter to save the comment.
- Reviewing Comments:
- You can view comments in the right-hand
pane of the PowerPoint window.
- Click on comments to respond or resolve
them.
- Example: A team member may comment on a slide design, suggesting an
alternative layout.
3. Compare
Presentations Feature
- Definition: The Compare feature allows you to review
changes made to a presentation by different users.
- How to Use Compare:
- Open the original presentation.
- Go to the Review tab and click Compare.
- Select the revised presentation you want
to compare against the original.
- PowerPoint will show a comparison pane
where you can see differences highlighted.
- Accepting or Rejecting Changes:
- Review each change and decide whether to
accept or reject it.
- You can navigate through changes using
the Previous and Next buttons in the comparison pane.
- Example: Using the Compare feature to see modifications made by a colleague
to ensure everyone’s input is accounted for.
Lab Task: Review
and Comment on Each Other's Presentations
Instructions:
- Pair up with a classmate and exchange your
PowerPoint presentations.
- Each student should:
- Open their partner's presentation.
- Use the comment feature to add at least
three constructive comments on different slides.
- Provide suggestions for improvements or
note areas of strength.
- After commenting, return the presentation
to your partner.
- Review the comments made on your
presentation and respond to them using the comment feature.
Conclusion
Effective
collaboration and feedback mechanisms in PowerPoint can significantly enhance
the quality of presentations and foster teamwork. Understanding how to share
presentations, use comments, and compare revisions is essential for a
successful collaborative environment.
