Lectures Notes On Class
2
Inserting and Formatting Text in Slides
Objective:
Learn how to insert, edit, and format text in presentation slides
effectively.
Topics Covered:
1. Adding
Text Boxes
2. Formatting
Text: Fonts, Sizes, Colors, and Alignment
3. Working
with Bullets and Numbered Lists
4. Text
Alignment and Spacing
1. Adding Text Boxes
- A text box is
a container where you can input text on your slides. It is essential for
adding titles, subtitles, descriptions, and other information.
- Steps to add a text box:
1. Go
to the slide where you want to insert text.
2. Find
the "Insert" tab (commonly located in the toolbar).
3. Click
on "Text Box."
4. Click
and drag on the slide to create a text box. You can resize and move it as
needed.
- Tip: Most slide layouts come
with pre-made text boxes for titles and content. You can edit these or add
new ones as required.
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2. Formatting Text: Fonts, Sizes, Colors, and
Alignment
- Font Styles: Choose a font that
matches the theme of your presentation. Standard fonts like Arial,
Calibri, and Times New Roman are easy to read. For titles and headings,
you might use bold or decorative fonts to make them stand out.
- Font Sizes: Titles are typically
larger (e.g., 24–36 pt), subtitles are smaller (e.g., 18–24 pt), and body
text is the smallest (e.g., 12–18 pt). Adjust sizes to maintain
readability.
- Colors: Use color to emphasize
key points. Make sure the text color contrasts with the slide background
for easy reading (e.g., dark text on a light background).
- Alignment: Adjust how your text
aligns within the text box:
- Left Alignment: Standard for most text.
- Center Alignment: Great for titles and
headlines.
- Right Alignment: Used less frequently but
can be effective in some layouts.
- Justify: Distributes text evenly
across the line width, giving a clean look.
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3. Working with Bullets and Numbered Lists
- Bulleted Lists: Use bullet points to
break down information into clear, concise points. Ideal for summarizing
key ideas.
- Numbered Lists: Great for ordered
information, such as steps in a process or rankings.
- Steps to add bullets or
numbers:
1. Click
inside a text box.
2. Select
the text you want to format.
3. Use
the "Bullets" or "Numbering" option in the toolbar to
create lists.
- Customizing Bullets: You can change bullet
styles, colors, and sizes to match the theme of your presentation.
4. Text Alignment and Spacing
- Line Spacing: Adjust the space between
lines of text to make content more readable. For a professional look, use
1.15 or 1.5 line spacing.
- Paragraph Spacing: Add space before or after
paragraphs to separate different sections of text.
- Indentation: Use indentation for
sub-points or to organize content in a structured way.
- Steps to adjust alignment and
spacing:
1. Select
the text you want to format.
2. Look
for "Paragraph" settings in the toolbar.
3. Adjust
the alignment, line spacing, and indentation as needed.
Lab Task
- Create a
5-Slide Presentation Introducing Your Favorite Movie:
1. Slide
1: Title slide with the movie name.
2. Slide
2: Subtitle slide introducing the movie's genre.
3. Slide
3: Description slide summarizing the plot.
4. Slide
4: Key characters or actors in the movie.
5. Slide
5: Your opinion or recommendation.
- Formatting Requirements:
- Use text boxes for titles,
subtitles, and content.
- Format titles with a larger
font size and bold style.
- Use bullets to list key
characters or points about the movie.
- Experiment with different
fonts, colors, alignments, and spacing.
solution:
Create a new presentation and named it Presentation_movie
Slide 1: Title Slide with the Movie Name
- Title: "Inception"
- Use
a large, bold font (e.g., 44pt) for the movie title to
make it stand out.
- Place
the title at the center of the slide.
- Use
a background image or color theme that reflects the movie’s vibe (e.g.,
dark, mysterious for Inception).
- You
can add a tagline or quote from the movie beneath the title in smaller,
italicized text (e.g., "Your mind is the scene of the
crime").
Slide 2: Subtitle Slide
Introducing the Movie's Genre
- Subtitle: "Genre: Science Fiction,
Thriller"
- Use bold and
a slightly smaller font size for the subtitle (e.g., 32pt).
- Add
text boxes with a brief introduction of the genre:
- Science
fiction elements involve exploring complex dreams and subconscious
minds.
- Thriller
aspect keeps the audience on edge with twists and intense moments.
- Experiment
with a color that matches the theme of the movie (e.g., a cool blue or
metallic gray) and align the text at the center or to
the left for a sleek, professional look.
Slide 3: Description Slide
Summarizing the Plot
- Title: "Plot Summary"
- Use bold and
medium font size for the title (e.g., 36pt).
- Plot
Summary:
- A
skilled thief, Dom Cobb, specializes in extracting secrets from within
dreams.
- He
is given a final chance to clear his criminal record if he can
successfully plant an idea in a target's subconscious.
- Cobb
and his team face many obstacles as they navigate layers of dreams.
- Use left-aligned body
text with clear paragraphs. Adjust line spacing to make
the text easy to read (e.g., 1.5 line spacing).
- Experiment
with a more neutral background or light gradient to keep the focus on the
text.
Slide 4: Key Characters or
Actors in the Movie
- Title: "Key Characters"
- List
of Characters (use
bullet points):
- Dom
Cobb –
Played by Leonardo DiCaprio, the dream extractor and protagonist.
- Arthur – Joseph
Gordon-Levitt’s character, Cobb's loyal right-hand man.
- Ariadne – Ellen Page’s
character, a brilliant architect who designs the dream worlds.
- Mal
Cobb –
Marion Cotillard’s character, Dom’s wife who haunts his dreams.
- Use bold for
the character names, italics for actor names.
- Experiment
with bulleted lists and use icons, checkmarks, or stars
to create visual appeal.
- Align
the text to the left, with increased line spacing for
readability.
Slide 5: Your Opinion or
Recommendation
- Title: "My Opinion and
Recommendation"
- Content:
- Inception
is a brilliantly crafted film that challenges the mind and keeps you
thinking long after the credits roll.
- The
complex layers of the dream world, combined with stunning visuals and
top-notch performances, make this a must-watch.
- If
you enjoy sci-fi thrillers with thought-provoking plots, this movie will
captivate you.
- Use
a bold and italicized font for key phrases
like "brilliantly crafted" or "must-watch."
- Center-align the text and apply
different colors for emphasis (e.g., bold key opinions in a different
shade).
- You
can also add an image of a favorite scene from the movie or a small
rating graphic (e.g., 5 stars).
Formatting Requirements:
- Text Boxes: Use separate text boxes for
each title, subtitle, or content area for better control of spacing and
alignment.
- Font Sizes:
- Titles: 36pt–44pt.
- Subtitles: 32pt.
- Body text: 20pt–24pt.
- Font Styles: Bold the titles, use italics
for character/actor names or emphasis, and experiment with font colors to
match the theme of the movie.
- Colors: Ensure that the colors
contrast well with the background (e.g., white text on a dark background).
- Alignments: Vary text alignment
throughout the slides (center-align for titles, left-align for bulleted
lists and paragraphs).
- Spacing: Adjust line and
paragraph spacing (1.5x or 2x) to enhance readability.
Summary
- Adding and formatting text helps make your slides
more engaging and readable.
- Experiment with different text
styles, colors, and alignments to find what works best for your
presentation.
- Practice: The lab task is an
excellent opportunity to apply what you have learned by creating a
well-formatted presentation.
Multiple Choice Questions (MCQs)
on Inserting and Formatting Text in Slides
1. Which
of the following steps is used to insert a new text box in a slide?
o A.
Go to "View" and select "Add Text"
o B.
Go to "Insert" and click "Text Box"
o C.
Go to "Design" and click "Text Box"
o D.
Right-click the slide and select "Add Text"
Answer: B. Go to "Insert" and click "Text Box"
2. What
is the main purpose of using different font sizes in a presentation?
o A.
To make the presentation look colorful
o B.
To distinguish between headings, subheadings, and body text
o C.
To use as many fonts as possible
o D.
To fill the slide with text
Answer: B. To distinguish between headings, subheadings, and body
text
3. Which
alignment option will place the text in the center of the text box?
o A.
Left alignment
o B.
Right alignment
o C.
Center alignment
o D.
Justify alignment
Answer: C. Center alignment
4. Which
of the following is NOT a type of list you can create in a text box?
o A.
Bulleted list
o B.
Numbered list
o C.
Image list
o D.
Multilevel list
Answer: C. Image list
5. What
tool would you use to change the color of selected text in a slide?
o A.
Text Box Tool
o B.
Font Size Tool
o C.
Text Color Tool
o D.
Slide Layout Tool
Answer: C. Text Color Tool
6. Which
of the following statements about line spacing is TRUE?
o A.
Line spacing is used to change the color of text.
o B.
Line spacing adjusts the space between lines of text.
o C.
Line spacing changes the size of the text.
o D.
Line spacing adds bullet points to text.
Answer: B. Line spacing adjusts the space between lines of text.
7. How
can you change the bullet style in a bulleted list?
o A.
Use the "Slide Layout" menu
o B.
Use the "Insert" tab and select "Bullets"
o C.
Highlight the text and use the "Bullet Style" option in the toolbar
o D.
Right-click the slide and select "Change Bullets"
Answer: C. Highlight the text and use the "Bullet Style"
option in the toolbar
8. Which
of the following fonts is generally considered easiest to read for body text in
a presentation?
o A.
Comic Sans MS
o B.
Arial
o C.
Brush Script
o D.
Algerian
Answer: B. Arial
9. What
happens when you justify the text in a text box?
o A.
The text aligns to the left
o B.
The text aligns to the right
o C.
The text is centered
o D.
The text is evenly distributed across the width of the text box
Answer: D. The text is evenly distributed across the width of the
text box
10.When would you use
a numbered list instead of a bulleted list?
o A.
When listing items in no particular order
o B.
When emphasizing individual words in a sentence
o C.
When listing steps in a specific order or sequence
o D.
When changing text color
Answer: C. When listing steps in a specific order or sequence
1. Which
option is used to insert text into a slide?
o A.
Insert > Table
o B.
Insert > Text Box
o C.
Home > Font
o D.
Slide Show > New Slide
o Answer: B.
Insert > Text Box
2. Which
of the following allows you to add text to a specific area on a slide?
o A.
Slide Layout
o B.
Text Box
o C.
Design Theme
o D.
Animation Pane
o Answer: B.
Text Box
3. What
is the quickest way to add a new text box to a slide?
o A.
Use the "Insert" menu
o B.
Use the "Design" tab
o C.
Use the "Home" tab
o D.
Right-click on the slide and select "Add Text"
o Answer: A.
Use the "Insert" menu
4. Which
keyboard shortcut is used to add a new slide with a text box in many
presentation software programs?
o A.
Ctrl + N
o B.
Ctrl + M
o C.
Ctrl + T
o D.
Ctrl + S
o Answer: B.
Ctrl + M
5. Which
tool is used to change the font of the selected text in a slide?
o A.
Font Style Tool
o B.
Font Size Tool
o C.
Text Color Tool
o D.
Text Formatting Tool
o Answer: A.
Font Style Tool
6. Which
of the following font sizes is generally suitable for a slide title?
o A.
10 pt
o B.
14 pt
o C.
24 pt
o D.
36 pt
o Answer: D.
36 pt
7. What
is the purpose of changing the font style in a presentation?
o A.
To make the text colorful
o B.
To create variety and emphasize certain text
o C.
To fill up space
o D.
To insert images
o Answer: B.
To create variety and emphasize certain text
8. Which
font is generally considered the most professional and easy to read for body text
in a presentation?
o A.
Times New Roman
o B.
Comic Sans
o C.
Brush Script
o D.
Algerian
o Answer: A.
Times New Roman
9. What
happens if you choose a font size that is too small for the text on your slide?
o A.
The text becomes bold automatically
o B.
The text becomes difficult to read
o C.
The slide automatically zooms in
o D.
The text color changes to red
o Answer: B.
The text becomes difficult to read
10.Which of the
following can be used to change the case of selected text in a slide?
o A.
Font Style
o B.
Text Case Tool
o C.
Change Case Option
o D.
Paragraph Tool
o Answer: C.
Change Case Option
11.Which tool allows
you to change the color of the selected text in a slide?
o A.
Format Painter
o B.
Text Highlight Tool
o C.
Text Color Tool
o D.
Shape Outline
o Answer: C.
Text Color Tool
12.Why is it
important to choose contrasting colors for text and background?
o A.
To use more colors on the slide
o B.
To make the slide look artistic
o C.
To ensure text is easily readable
o D.
To create a colorful design
o Answer: C.
To ensure text is easily readable
13.Which of the
following effects can be applied to text to make it stand out?
o A.
Shadow
o B.
WordArt
o C.
Reflection
o D.
All of the above
o Answer: D.
All of the above
14.If you want to
change the color of the title text on a slide, which option would you use?
o A.
Background Color
o B.
Font Style
o C.
Text Fill
o D.
Text Wrap
o Answer: C.
Text Fill
15.Which of the
following allows you to quickly copy the formatting of one text to another?
o A.
Format Painter
o B.
Font Tool
o C.
Text Alignment
o D.
Paragraph Spacing
o Answer: A.
Format Painter
16.Which alignment
option arranges the text evenly between the left and right margins?
o A.
Left
o B.
Right
o C.
Center
o D.
Justify
o Answer: D.
Justify
17.To make the text
in a title box appear centered on a slide, which alignment should you use?
o A.
Left Alignment
o B.
Right Alignment
o C.
Center Alignment
o D.
Justify Alignment
o Answer: C.
Center Alignment
18.What is the main
purpose of adjusting line spacing in a text box?
o A.
To change font style
o B.
To make text colorful
o C.
To make text easier to read
o D.
To change text alignment
o Answer: C.
To make text easier to read
19.How can you adjust
the space between paragraphs in a text box?
o A.
Change font size
o B.
Use paragraph spacing options
o C.
Insert more text boxes
o D.
Use the Format Painter
o Answer: B.
Use paragraph spacing options
20.Which of the
following alignment options places text flush against the right margin?
o A.
Left
o B.
Right
o C.
Center
o D.
Justify
o Answer: B.
Right
21.Which tool is used
to add bullet points to text?
o A.
Font Style
o B.
Paragraph Tool
o C.
Bullet List Tool
o D.
Format Painter
o Answer: C.
Bullet List Tool
22.Which option is
best suited for listing items that need to be in a specific order?
o A.
Bulleted List
o B.
Numbered List
o C.
Centered Text
o D.
Justified Text
o Answer: B.
Numbered List
23.How can you change
the bullet style in a bulleted list?
o A.
Change the font size
o B.
Use the "Bullet Styles" option in the toolbar
o C.
Change the slide layout
o D.
Use the "Font Style" option
o Answer: B.
Use the "Bullet Styles" option in the toolbar
24.What is the main
difference between a bulleted list and a numbered list?
o A.
Bulleted lists are always larger
o B.
Numbered lists are only used for titles
o C.
Bulleted lists are for unordered items, while numbered lists are for ordered
items
o D.
Numbered lists can only be used in the footer
o Answer: C.
Bulleted lists are for unordered items, while numbered lists are for ordered
items
25.Which keyboard
shortcut can be used to start a bulleted list in a text box?
o A.
Ctrl + B
o B.
Ctrl + Shift + L
o C.
Alt + B
o D.
Ctrl + L
o Answer: B.
Ctrl + Shift + L
26.Which feature is
used to make text appear with slanted letters?
o A.
Bold
o B.
Underline
o C.
Italics
o D.
Shadow
o Answer: C.
Italics
27.How do you
emphasize text by making it bold?
o A.
Use the "Italic" option
o B.
Use the "Underline" option
o C.
Use the "Bold" option in the toolbar
o D.
Change the font color
o Answer: C.
Use the "Bold" option in the toolbar
28.Which of the
following text effects will make text appear with a line through the middle?
o A.
Bold
o B.
Strikethrough
o C.
Underline
o D.
Shadow
o Answer: B.
Strikethrough
29.Which formatting
tool allows you to fill the background of the text with color?
o A.
Text Fill
o B.
Highlight Tool
o C.
Shape Fill
o D.
Font Style
o Answer: B.
Highlight Tool
30.Which feature
changes the way text flows around other elements on a slide?
o A.
Text Alignment
o B.
Text Wrap
o C.
Line Spacing
o D.
Font Size
o Answer: B.
Text Wrap
31.How do you resize
a text box on a slide?
o A.
Click on the text and change the font size
o B.
Drag the border of the text box
o C.
Use the "Insert" tab
o D.
Change the background color
o Answer: B.
Drag the border of the text box
32.Which option is
used to rotate the text within a text box?
o A.
Text Alignment
o B.
Text Direction
o C.
Font Size
o D.
Line Spacing
o Answer: B.
Text Direction
33.If a text box's
content overflows, what is the best way to handle it?
o A.
Increase the font size
o B.
Reduce the line spacing
o C.
Resize the text box or create a new one
o D.
Change the text alignment
o Answer: C.
Resize the text box or create a new one
34.How can you adjust
the transparency of text in a text box?
o A.
Text Color Tool
o B.
Format Text Effects
o C.
Font Size Tool
o D.
Text Direction
o Answer: B.
Format Text Effects
35.Which of the
following can be used to add effects like shadows or reflections to text?
o A.
Text Fill
o B.
WordArt
o C.
Slide Layout
o D.
Text Alignment
o Answer: B.
WordArt
36.What is the main
purpose of formatting text in a presentation?
o A.
To use more colors
o B.
To make the presentation visually appealing and enhance readability
o C.
To fill the slide with content
o D.
To distract the audience
o Answer: B.
To make the presentation visually appealing and enhance readability
37.Which of the
following is a good practice when formatting text for presentations?
o A.
Use as many fonts as possible
o B.
Use a consistent font and color scheme throughout the presentation
o C.
Only use dark colors for all text
o D.
Avoid using bullet points
o Answer: B.
Use a consistent font and color scheme throughout the presentation
38.When is it
appropriate to use all capital letters in a slide?
o A.
For body text
o B.
For every title
o C.
For acronyms or short headings that need emphasis
o D.
Never use capital letters
o Answer: C.
For acronyms or short headings that need emphasis
39.Which option can
be used to create a multi-level list in a text box?
o A.
Bullet Styles
o B.
Increase Indent
o C.
Font Style
o D.
Line Spacing
o Answer: B.
Increase Indent
40.What is the most
important aspect to consider when selecting font size for text in a
presentation?
o A.
The number of slides
o B.
The color of the slide background
o C.
Readability from a distance
o D.
Using as small a font size as possible to fit more text
o Answer: C.
Readability from a distance
41.Which feature
allows you to automatically fit text within a text box?
o A.
Text Box Resize
o B.
Autofit
o C.
Text Alignment
o D.
Format Painter
o Answer: B.
Autofit
42.How can you make
text in a slide appear one letter at a time during a presentation?
o A.
Use the "Text Box" tool
o B.
Apply an animation effect like "Appear" or "Typewriter"
o C.
Change the text alignment
o D.
Change the font style
o Answer: B.
Apply an animation effect like "Appear" or "Typewriter"
43.Which of the
following can be added to text to provide a visual impact?
o A.
Text Shadow
o B.
Text Reflection
o C.
Text Glow
o D.
All of the above
o Answer: D.
All of the above
44.Which text option
allows you to have text follow a path or curve around an object?
o A.
WordArt
o B.
Text Direction
o C.
Text Effects
o D.
Transform
o Answer: D.
Transform
45.If you want to add
a hyperlink to a piece of text, which option should you use?
o A.
Insert > Text Box
o B.
Insert > Hyperlink
o C.
Format > Font Style
o D.
Design > Background
o Answer: B.
Insert > Hyperlink
46.What is the
recommended maximum number of fonts to use in a single presentation?
o A.
1
o B.
2–3
o C.
4–5
o D.
As many as possible
o Answer: B.
2–3
47.When formatting
text for a title, which of the following is a best practice?
o A.
Use a small font size to save space
o B.
Use a large, bold font to catch attention
o C.
Use all lowercase letters
o D.
Use a decorative font with lots of effects
o Answer: B.
Use a large, bold font to catch attention
48.Which of the
following text features can be used to provide emphasis without changing the
font style?
o A.
Underline
o B.
Italics
o C.
Highlight
o D.
All of the above
o Answer: D.
All of the above
49.How can you ensure
your presentation's text is legible during a slideshow?
o A.
Use only cursive fonts
o B.
Use high-contrast colors and large font sizes
o C.
Use as much text as possible
o D.
Avoid using bullet points
o Answer: B.
Use high-contrast colors and large font sizes
50.What should you do
if a slide has too much text?
o A.
Reduce the font size to fit all the text
o B.
Remove unnecessary information and use bullet points
o C.
Change the background color to match the text
o D.
Add another text box on the same slide
o Answer: B.
Remove unnecessary information and use bullet points
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