Lectures Notes On Class 2
Inserting and Formatting Text in Slides
Objective:
Learn how to insert, edit, and format text in presentation slides
effectively.
Topics Covered:
1. Adding Text
Boxes
2. Formatting
Text: Fonts, Sizes, Colors, and Alignment
3. Working with
Bullets and Numbered Lists
4. Text
Alignment and Spacing
1. Adding Text Boxes
- A text
box is a container where you can input text on your slides. It is
essential for adding titles, subtitles, descriptions, and other
information.
- Steps to
add a text box:
1. Go to the
slide where you want to insert text.
2. Find the
"Insert" tab (commonly located in the toolbar).
3. Click on
"Text Box."
4. Click and
drag on the slide to create a text box. You can resize and move it as needed.
- Tip: Most
slide layouts come with pre-made text boxes for titles and content. You
can edit these or add new ones as required.
2. Formatting Text: Fonts, Sizes, Colors, and
Alignment
- Font
Styles: Choose a font that matches the theme of your
presentation. Standard fonts like Arial, Calibri, and Times New Roman are
easy to read. For titles and headings, you might use bold or decorative
fonts to make them stand out.
- Font
Sizes: Titles are typically larger (e.g., 24–36 pt),
subtitles are smaller (e.g., 18–24 pt), and body text is the smallest
(e.g., 12–18 pt). Adjust sizes to maintain readability.
- Colors: Use
color to emphasize key points. Make sure the text color contrasts with the
slide background for easy reading (e.g., dark text on a light background).
- Alignment: Adjust
how your text aligns within the text box:
- Left
Alignment: Standard for most text.
- Center
Alignment: Great for titles and headlines.
- Right
Alignment: Used less frequently but can be effective in
some layouts.
- Justify:
Distributes text evenly across the line width, giving a clean look.
3. Working with Bullets and Numbered Lists
- Bulleted
Lists: Use bullet points to break down information into
clear, concise points. Ideal for summarizing key ideas.
- Numbered
Lists: Great for ordered information, such as steps in
a process or rankings.
- Steps to
add bullets or numbers:
1. Click inside
a text box.
2. Select the
text you want to format.
3. Use the
"Bullets" or "Numbering" option in the toolbar to create
lists.
- Customizing
Bullets: You can change bullet styles, colors, and sizes
to match the theme of your presentation.
4. Text Alignment and Spacing
- Line
Spacing: Adjust the space between lines of text to make
content more readable. For a professional look, use 1.15 or 1.5 line
spacing.
- Paragraph
Spacing: Add space before or after paragraphs to separate
different sections of text.
- Indentation: Use
indentation for sub-points or to organize content in a structured way.
- Steps to
adjust alignment and spacing:
1. Select the
text you want to format.
2. Look for
"Paragraph" settings in the toolbar.
3. Adjust the
alignment, line spacing, and indentation as needed.
Lab Task
- Create a
5-Slide Presentation Introducing Your Favorite Movie:
1. Slide 1: Title slide
with the movie name.
2. Slide 2: Subtitle
slide introducing the movie's genre.
3. Slide 3: Description
slide summarizing the plot.
4. Slide 4: Key
characters or actors in the movie.
5. Slide 5: Your opinion
or recommendation.
- Formatting
Requirements:
- Use
text boxes for titles, subtitles, and content.
- Format
titles with a larger font size and bold style.
- Use
bullets to list key characters or points about the movie.
- Experiment with different fonts, colors, alignments, and spacing.
Create a new presentation and named it Presentation_movie
Slide 1: Title Slide with the Movie Name
- Title: "Inception"
- Use a large, bold font (e.g., 44pt) for the movie title to make it stand out.
- Place the title at the center of the slide.
- Use a background image or color theme that reflects the movie’s vibe (e.g., dark, mysterious for Inception).
- You can add a tagline or quote from the movie beneath the title in smaller, italicized text (e.g., "Your mind is the scene of the crime").
Slide 2: Subtitle Slide Introducing the Movie's Genre
- Subtitle: "Genre: Science Fiction, Thriller"
- Use bold and a slightly smaller font size for the subtitle (e.g., 32pt).
- Add text boxes with a brief introduction of the genre:
- Science fiction elements involve exploring complex dreams and subconscious minds.
- Thriller aspect keeps the audience on edge with twists and intense moments.
- Experiment with a color that matches the theme of the movie (e.g., a cool blue or metallic gray) and align the text at the center or to the left for a sleek, professional look.
Slide 3: Description Slide Summarizing the Plot
- Title: "Plot Summary"
- Use bold and medium font size for the title (e.g., 36pt).
- Plot Summary:
- A skilled thief, Dom Cobb, specializes in extracting secrets from within dreams.
- He is given a final chance to clear his criminal record if he can successfully plant an idea in a target's subconscious.
- Cobb and his team face many obstacles as they navigate layers of dreams.
- Use left-aligned body text with clear paragraphs. Adjust line spacing to make the text easy to read (e.g., 1.5 line spacing).
- Experiment with a more neutral background or light gradient to keep the focus on the text.
Slide 4: Key Characters or Actors in the Movie
- Title: "Key Characters"
- List of Characters (use bullet points):
- Dom Cobb – Played by Leonardo DiCaprio, the dream extractor and protagonist.
- Arthur – Joseph Gordon-Levitt’s character, Cobb's loyal right-hand man.
- Ariadne – Ellen Page’s character, a brilliant architect who designs the dream worlds.
- Mal Cobb – Marion Cotillard’s character, Dom’s wife who haunts his dreams.
- Use bold for the character names, italics for actor names.
- Experiment with bulleted lists and use icons, checkmarks, or stars to create visual appeal.
- Align the text to the left, with increased line spacing for readability.
Slide 5: Your Opinion or Recommendation
- Title: "My Opinion and Recommendation"
- Content:
- Inception is a brilliantly crafted film that challenges the mind and keeps you thinking long after the credits roll.
- The complex layers of the dream world, combined with stunning visuals and top-notch performances, make this a must-watch.
- If you enjoy sci-fi thrillers with thought-provoking plots, this movie will captivate you.
- Use a bold and italicized font for key phrases like "brilliantly crafted" or "must-watch."
- Center-align the text and apply different colors for emphasis (e.g., bold key opinions in a different shade).
- You can also add an image of a favorite scene from the movie or a small rating graphic (e.g., 5 stars).
Formatting Requirements:
- Text Boxes: Use separate text boxes for each title, subtitle, or content area for better control of spacing and alignment.
- Font Sizes:
- Titles: 36pt–44pt.
- Subtitles: 32pt.
- Body text: 20pt–24pt.
- Font Styles: Bold the titles, use italics for character/actor names or emphasis, and experiment with font colors to match the theme of the movie.
- Colors: Ensure that the colors contrast well with the background (e.g., white text on a dark background).
- Alignments: Vary text alignment throughout the slides (center-align for titles, left-align for bulleted lists and paragraphs).
- Spacing: Adjust line and paragraph spacing (1.5x or 2x) to enhance readability.
Summary
- Adding
and formatting text helps make your slides more engaging and
readable.
- Experiment with
different text styles, colors, and alignments to find what works best for
your presentation.
- Practice: The lab
task is an excellent opportunity to apply what you have learned by
creating a well-formatted presentation.
Multiple Choice Questions (MCQs)
on Inserting and Formatting Text in Slides
1. Which of the
following steps is used to insert a new text box in a slide?
o
A. Go to "View" and select "Add
Text"
o
B. Go to "Insert" and click "Text
Box"
o
C. Go to "Design" and click "Text
Box"
o
D. Right-click the slide and select "Add
Text"
Answer: B. Go to "Insert" and
click "Text Box"
2. What is the
main purpose of using different font sizes in a presentation?
o
A. To make the presentation look colorful
o
B. To distinguish between headings, subheadings, and
body text
o
C. To use as many fonts as possible
o
D. To fill the slide with text
Answer: B. To distinguish between headings,
subheadings, and body text
3. Which
alignment option will place the text in the center of the text box?
o
A. Left alignment
o
B. Right alignment
o
C. Center alignment
o
D. Justify alignment
Answer: C. Center alignment
4. Which of the
following is NOT a type of list you can create in a text box?
o
A. Bulleted list
o
B. Numbered list
o
C. Image list
o
D. Multilevel list
Answer: C. Image list
5. What tool
would you use to change the color of selected text in a slide?
o
A. Text Box Tool
o
B. Font Size Tool
o
C. Text Color Tool
o
D. Slide Layout Tool
Answer: C. Text Color Tool
6. Which of the
following statements about line spacing is TRUE?
o
A. Line spacing is used to change the color of text.
o
B. Line spacing adjusts the space between lines of
text.
o
C. Line spacing changes the size of the text.
o
D. Line spacing adds bullet points to text.
Answer: B. Line spacing adjusts the space
between lines of text.
7. How can you
change the bullet style in a bulleted list?
o
A. Use the "Slide Layout" menu
o
B. Use the "Insert" tab and select
"Bullets"
o
C. Highlight the text and use the "Bullet
Style" option in the toolbar
o
D. Right-click the slide and select "Change
Bullets"
Answer: C. Highlight the text and use the
"Bullet Style" option in the toolbar
8. Which of the
following fonts is generally considered easiest to read for body text in a
presentation?
o
A. Comic Sans MS
o
B. Arial
o
C. Brush Script
o
D. Algerian
Answer: B. Arial
9. What happens
when you justify the text in a text box?
o
A. The text aligns to the left
o
B. The text aligns to the right
o
C. The text is centered
o
D. The text is evenly distributed across the width of
the text box
Answer: D. The text is evenly distributed
across the width of the text box
10.When would
you use a numbered list instead of a bulleted list?
o
A. When listing items in no particular order
o
B. When emphasizing individual words in a sentence
o
C. When listing steps in a specific order or sequence
o
D. When changing text color
Answer: C. When listing steps in a specific
order or sequence
1. Which option
is used to insert text into a slide?
o
A. Insert > Table
o
B. Insert > Text Box
o
C. Home > Font
o
D. Slide Show > New Slide
o
Answer: B. Insert > Text Box
2. Which of the
following allows you to add text to a specific area on a slide?
o
A. Slide Layout
o
B. Text Box
o
C. Design Theme
o
D. Animation Pane
o
Answer: B. Text Box
3. What is the
quickest way to add a new text box to a slide?
o
A. Use the "Insert" menu
o
B. Use the "Design" tab
o
C. Use the "Home" tab
o
D. Right-click on the slide and select "Add
Text"
o
Answer: A. Use the "Insert" menu
4. Which
keyboard shortcut is used to add a new slide with a text box in many
presentation software programs?
o
A. Ctrl + N
o
B. Ctrl + M
o
C. Ctrl + T
o
D. Ctrl + S
o
Answer: B. Ctrl + M
5. Which tool is
used to change the font of the selected text in a slide?
o
A. Font Style Tool
o
B. Font Size Tool
o
C. Text Color Tool
o
D. Text Formatting Tool
o
Answer: A. Font Style Tool
6. Which of the
following font sizes is generally suitable for a slide title?
o
A. 10 pt
o
B. 14 pt
o
C. 24 pt
o
D. 36 pt
o
Answer: D. 36 pt
7. What is the
purpose of changing the font style in a presentation?
o
A. To make the text colorful
o
B. To create variety and emphasize certain text
o
C. To fill up space
o
D. To insert images
o
Answer: B. To create variety and emphasize
certain text
8. Which font is
generally considered the most professional and easy to read for body text in a
presentation?
o
A. Times New Roman
o
B. Comic Sans
o
C. Brush Script
o
D. Algerian
o
Answer: A. Times New Roman
9. What happens
if you choose a font size that is too small for the text on your slide?
o
A. The text becomes bold automatically
o
B. The text becomes difficult to read
o
C. The slide automatically zooms in
o
D. The text color changes to red
o
Answer: B. The text becomes difficult to
read
10.Which of the
following can be used to change the case of selected text in a slide?
o
A. Font Style
o
B. Text Case Tool
o
C. Change Case Option
o
D. Paragraph Tool
o
Answer: C. Change Case Option
11.Which tool
allows you to change the color of the selected text in a slide?
o
A. Format Painter
o
B. Text Highlight Tool
o
C. Text Color Tool
o
D. Shape Outline
o
Answer: C. Text Color Tool
12.Why is it
important to choose contrasting colors for text and background?
o
A. To use more colors on the slide
o
B. To make the slide look artistic
o
C. To ensure text is easily readable
o
D. To create a colorful design
o
Answer: C. To ensure text is easily readable
13.Which of the
following effects can be applied to text to make it stand out?
o
A. Shadow
o
B. WordArt
o
C. Reflection
o
D. All of the above
o
Answer: D. All of the above
14.If you want
to change the color of the title text on a slide, which option would you use?
o
A. Background Color
o
B. Font Style
o
C. Text Fill
o
D. Text Wrap
o
Answer: C. Text Fill
15.Which of the
following allows you to quickly copy the formatting of one text to another?
o
A. Format Painter
o
B. Font Tool
o
C. Text Alignment
o
D. Paragraph Spacing
o
Answer: A. Format Painter
16.Which
alignment option arranges the text evenly between the left and right margins?
o
A. Left
o
B. Right
o
C. Center
o
D. Justify
o
Answer: D. Justify
17.To make the
text in a title box appear centered on a slide, which alignment should you use?
o
A. Left Alignment
o
B. Right Alignment
o
C. Center Alignment
o
D. Justify Alignment
o
Answer: C. Center Alignment
18.What is the
main purpose of adjusting line spacing in a text box?
o
A. To change font style
o
B. To make text colorful
o
C. To make text easier to read
o
D. To change text alignment
o
Answer: C. To make text easier to read
19.How can you
adjust the space between paragraphs in a text box?
o
A. Change font size
o
B. Use paragraph spacing options
o
C. Insert more text boxes
o
D. Use the Format Painter
o
Answer: B. Use paragraph spacing options
20.Which of the
following alignment options places text flush against the right margin?
o
A. Left
o
B. Right
o
C. Center
o
D. Justify
o
Answer: B. Right
21.Which tool is
used to add bullet points to text?
o
A. Font Style
o
B. Paragraph Tool
o
C. Bullet List Tool
o
D. Format Painter
o
Answer: C. Bullet List Tool
22.Which option
is best suited for listing items that need to be in a specific order?
o
A. Bulleted List
o
B. Numbered List
o
C. Centered Text
o
D. Justified Text
o
Answer: B. Numbered List
23.How can you
change the bullet style in a bulleted list?
o
A. Change the font size
o
B. Use the "Bullet Styles" option in the
toolbar
o
C. Change the slide layout
o
D. Use the "Font Style" option
o
Answer: B. Use the "Bullet Styles"
option in the toolbar
24.What is the
main difference between a bulleted list and a numbered list?
o
A. Bulleted lists are always larger
o
B. Numbered lists are only used for titles
o
C. Bulleted lists are for unordered items, while
numbered lists are for ordered items
o
D. Numbered lists can only be used in the footer
o
Answer: C. Bulleted lists are for unordered
items, while numbered lists are for ordered items
25.Which
keyboard shortcut can be used to start a bulleted list in a text box?
o
A. Ctrl + B
o
B. Ctrl + Shift + L
o
C. Alt + B
o
D. Ctrl + L
o
Answer: B. Ctrl + Shift + L
26.Which feature
is used to make text appear with slanted letters?
o
A. Bold
o
B. Underline
o
C. Italics
o
D. Shadow
o
Answer: C. Italics
27.How do you
emphasize text by making it bold?
o
A. Use the "Italic" option
o
B. Use the "Underline" option
o
C. Use the "Bold" option in the toolbar
o
D. Change the font color
o
Answer: C. Use the "Bold" option
in the toolbar
28.Which of the
following text effects will make text appear with a line through the middle?
o
A. Bold
o
B. Strikethrough
o
C. Underline
o
D. Shadow
o
Answer: B. Strikethrough
29.Which
formatting tool allows you to fill the background of the text with color?
o
A. Text Fill
o
B. Highlight Tool
o
C. Shape Fill
o
D. Font Style
o
Answer: B. Highlight Tool
30.Which feature
changes the way text flows around other elements on a slide?
o
A. Text Alignment
o
B. Text Wrap
o
C. Line Spacing
o
D. Font Size
o
Answer: B. Text Wrap
31.How do you
resize a text box on a slide?
o
A. Click on the text and change the font size
o
B. Drag the border of the text box
o
C. Use the "Insert" tab
o
D. Change the background color
o
Answer: B. Drag the border of the text box
32.Which option
is used to rotate the text within a text box?
o
A. Text Alignment
o
B. Text Direction
o
C. Font Size
o
D. Line Spacing
o
Answer: B. Text Direction
33.If a text
box's content overflows, what is the best way to handle it?
o
A. Increase the font size
o
B. Reduce the line spacing
o
C. Resize the text box or create a new one
o
D. Change the text alignment
o
Answer: C. Resize the text box or create a
new one
34.How can you
adjust the transparency of text in a text box?
o
A. Text Color Tool
o
B. Format Text Effects
o
C. Font Size Tool
o
D. Text Direction
o
Answer: B. Format Text Effects
35.Which of the
following can be used to add effects like shadows or reflections to text?
o
A. Text Fill
o
B. WordArt
o
C. Slide Layout
o
D. Text Alignment
o
Answer: B. WordArt
36.What is the
main purpose of formatting text in a presentation?
o
A. To use more colors
o
B. To make the presentation visually appealing and
enhance readability
o
C. To fill the slide with content
o
D. To distract the audience
o
Answer: B. To make the presentation visually
appealing and enhance readability
37.Which of the
following is a good practice when formatting text for presentations?
o
A. Use as many fonts as possible
o
B. Use a consistent font and color scheme throughout
the presentation
o
C. Only use dark colors for all text
o
D. Avoid using bullet points
o
Answer: B. Use a consistent font and color
scheme throughout the presentation
38.When is it
appropriate to use all capital letters in a slide?
o
A. For body text
o
B. For every title
o
C. For acronyms or short headings that need emphasis
o
D. Never use capital letters
o
Answer: C. For acronyms or short headings
that need emphasis
39.Which option
can be used to create a multi-level list in a text box?
o
A. Bullet Styles
o
B. Increase Indent
o
C. Font Style
o
D. Line Spacing
o
Answer: B. Increase Indent
40.What is the
most important aspect to consider when selecting font size for text in a
presentation?
o
A. The number of slides
o
B. The color of the slide background
o
C. Readability from a distance
o
D. Using as small a font size as possible to fit more
text
o
Answer: C. Readability from a distance
41.Which feature
allows you to automatically fit text within a text box?
o
A. Text Box Resize
o
B. Autofit
o
C. Text Alignment
o
D. Format Painter
o
Answer: B. Autofit
42.How can you
make text in a slide appear one letter at a time during a presentation?
o
A. Use the "Text Box" tool
o
B. Apply an animation effect like "Appear"
or "Typewriter"
o
C. Change the text alignment
o
D. Change the font style
o
Answer: B. Apply an animation effect like
"Appear" or "Typewriter"
43.Which of the
following can be added to text to provide a visual impact?
o
A. Text Shadow
o
B. Text Reflection
o
C. Text Glow
o
D. All of the above
o
Answer: D. All of the above
44.Which text
option allows you to have text follow a path or curve around an object?
o
A. WordArt
o
B. Text Direction
o
C. Text Effects
o
D. Transform
o
Answer: D. Transform
45.If you want
to add a hyperlink to a piece of text, which option should you use?
o
A. Insert > Text Box
o
B. Insert > Hyperlink
o
C. Format > Font Style
o
D. Design > Background
o
Answer: B. Insert > Hyperlink
46.What is the
recommended maximum number of fonts to use in a single presentation?
o
A. 1
o
B. 2–3
o
C. 4–5
o
D. As many as possible
o
Answer: B. 2–3
47.When
formatting text for a title, which of the following is a best practice?
o
A. Use a small font size to save space
o
B. Use a large, bold font to catch attention
o
C. Use all lowercase letters
o
D. Use a decorative font with lots of effects
o
Answer: B. Use a large, bold font to catch
attention
48.Which of the
following text features can be used to provide emphasis without changing the
font style?
o
A. Underline
o
B. Italics
o
C. Highlight
o
D. All of the above
o
Answer: D. All of the above
49.How can you
ensure your presentation's text is legible during a slideshow?
o
A. Use only cursive fonts
o
B. Use high-contrast colors and large font sizes
o
C. Use as much text as possible
o
D. Avoid using bullet points
o
Answer: B. Use high-contrast colors and
large font sizes
50.What should
you do if a slide has too much text?
o
A. Reduce the font size to fit all the text
o
B. Remove unnecessary information and use bullet
points
o
C. Change the background color to match the text
o
D. Add another text box on the same slide
o
Answer: B. Remove unnecessary information
and use bullet points
