Class 3
Working with Themes and Slide Layouts
Objective:
Explore PowerPoint themes and slide
layouts to enhance the visual appeal and organization of presentations.
Introduction
In this class, we will focus on themes and slide layouts,
which are essential tools in creating visually appealing and well-structured
presentations. Themes provide a consistent look and feel, while slide layouts
allow us to organize content efficiently.
1. Applying a Theme to a Presentation
A theme in PowerPoint is a pre-designed combination of colors,
fonts, and slide layouts that gives your presentation a uniform look.
Steps to Apply a Theme:
1. Open a new or
existing presentation in PowerPoint.
2. Go to the "Design"
tab in the ribbon.
3. In the "Themes"
group, you’ll see various theme thumbnails. Hover over them to preview how each
theme will look on your slides.
4. Click on the
desired theme to apply it to your presentation.
5. You can
change the theme at any time, and all the slides in your presentation will
automatically update to reflect the new theme.
Tip: Choose a theme that aligns with
your presentation's purpose. For business presentations, stick to professional
and minimalistic themes.
Example:
- If you
are presenting on Marketing Strategies, choose a sleek, modern
theme with a professional color scheme like blue or green.
2. Using Different Slide Layouts
Each slide in PowerPoint can have a different layout depending on the
content you want to display. Layouts allow you to structure text, images,
charts, and other elements in a neat and organized manner.
Common Slide Layouts:
1.Title Slide: Used for
the presentation's title and subtitle.
2.Title and
Content: Contains a title placeholder and a large content placeholder (for
text, images, charts, etc.).
3.Two Content: Allows you
to place two pieces of content side by side (e.g., a comparison between two
ideas).
4.Section
Header: A title-only slide, typically used to introduce a new section in the
presentation.
5.Blank Slide: No
placeholders—useful when you want full control over the content and design.
Steps to Apply a Slide Layout:
1. Select the
slide you want to modify.
2. Go to the "Home"
tab.
3. Click on "Layout"
in the Slides group.
4. A drop-down
list of layout options will appear. Choose the one that suits your slide
content.
Example:
- For a
slide introducing Key Concepts, you can use the Title and
Content layout. If you’re presenting a side-by-side comparison (e.g.,
advantages vs. disadvantages), the Two Content layout will work
well.
3. Customizing Theme Colors and Fonts
After selecting a theme, you can further customize the colors and fonts
to match your brand or personal style.
Customizing Theme Colors:
1. Go to the "Design"
tab.
2.In the Variants
group, click the "Colors" dropdown to choose from a range of
pre-designed color sets.
3.For more
customization, click "Customize Colors" at the bottom of the
dropdown.
4.A new window
will open where you can modify colors for text, backgrounds, and accents.
5.Click Save
once you’re satisfied.
Customizing Theme Fonts:
1. In the "Design"
tab, go to the Variants group and click the "Fonts"
dropdown.
2.Choose from
different font pairings (heading fonts and body fonts).
3.To create a
custom font set, click "Customize Fonts" at the bottom of the
dropdown.
4.Select your
preferred heading font and body font, then click Save.
Tip: Use fonts that are easy to read.
For professional presentations, sans-serif fonts like Arial, Calibri,
or Verdana are recommended.
Lab Task
Objective: Choose a pre-designed theme and
create a 6-slide presentation on any topic of your choice, using different
slide layouts.
Steps:
1. Open a new
PowerPoint presentation.
2. Apply a theme
of your choice from the Design tab.
3. Create the
following slides, using different slide layouts:
o
Slide 1: Title Slide (e.g., The History
of Technology).
o
Slide 2: Title and Content (e.g., Key
Innovations in the 20th Century).
o
Slide 3: Two Content (e.g., Comparing
Early and Modern Computers).
o
Slide 4: Section Header (e.g., Impact on
Society).
o
Slide 5: Title and Content (e.g., Technology
in Education).
o
Slide 6: Blank Slide (use your creativity to
add custom content like images, text, or a conclusion).
4. Customize the
theme colors and fonts if necessary.
5. Add
appropriate content to each slide, using well-formatted text and images to make
the presentation engaging.
Solutions in Detail
Suppose your theme is History of Technology
Step 1: Open PowerPoint and Apply a Theme
1. Launch
Microsoft PowerPoint.
2. Create a new
presentation.
3. Go to the "Design"
tab in the ribbon.
4. In the "Themes"
section, choose a pre-designed theme (e.g., Ion, Facet, or Retrospect).
5. The selected
theme will be applied to all slides in your presentation.
Step 2: Create Slides with Different Layouts
Slide 1: Title Slide
- Go to
the "Home" tab.
- Click "New
Slide" and select the Title Slide layout.
- Title: The
History of Technology.
- Subtitle:
Key Innovations and Their Impact on Society.
Note: The title slide introduces the
topic of the presentation.
Slide 2: Title and Content
- Add a
new slide by clicking "New Slide" and select the Title
and Content layout.
- Title: Key
Innovations in the 20th Century.
- Content:
Add a bulleted list of key innovations such as:
- The
invention of the computer.
- The
rise of the internet.
- The
development of mobile technology.
Slide 3: Two Content Layout
- Add
another slide and choose the Two Content layout.
- Title: Early
vs. Modern Computers.
- Left
Content: Add an image of an early computer (e.g., ENIAC).
- Right
Content: Add an image of a modern laptop or smartphone.
- Provide
brief descriptions for both.
Slide 4: Section Header
- Add a
slide using the Section Header layout.
- Title: Impact
on Society.
- Subtitle:
Technology's Role in Education, Healthcare, and Communication.
Slide 5: Title and Content
- Add
another slide using the Title and Content layout.
- Title: Technology
in Education.
- Content:
Add a brief description of how technology has transformed learning
environments, with points like:
- Online
education.
- Digital
classrooms.
- Access
to global resources.
Slide 6: Blank Slide
- Add a Blank
Slide for creative freedom.
- Insert a
picture of a futuristic technology (e.g., AI or space exploration).
- Add a
short concluding statement: The Future of Technology is Limitless.
Step 3: Customize Theme Colors and Fonts (Optional)
1. Go to the "Design"
tab.
2. In the Variants
section, click the "Colors" dropdown and select a color set
that complements your theme.
3. You can also
click "Fonts" and choose a font pairing that suits your
presentation style.
Step 4: Add Content and Formatting
1. Ensure that
all text is formatted for consistency:
o
Use the same font for titles and subtitles.
o
Keep font sizes readable (Title: 36-44pt, Content:
24-32pt).
o
Use bold text to emphasize key points.
2. Align your
text properly:
o
Center the title on the Title Slide.
o
Left-align bulleted points for better readability.
3. Add images
and visuals where necessary, ensuring they are relevant to the content.
Final Review
- Check
the flow of your presentation: Does it logically move from the
introduction to the conclusion?
- Ensure
that all slides use appropriate layouts and that text, images, and design
elements are well-balanced.
- Save
your presentation as a PowerPoint file.
Example Slides:
1. Title Slide: The
History of Technology.
2. Title and
Content: A list of key innovations.
3. Two Content: Comparison
of early and modern computers.
4. Section
Header: Impact on Society.
5. Title and
Content: Technology’s role in education.
6. Blank Slide: Conclusion
with an image of future technology.
Summary
By the end of this lesson, you should be able to:
- Apply a
theme to a presentation for a consistent and polished look.
- Use
various slide layouts to organize different types of content effectively.
- Customize
theme colors and fonts to match your personal or professional branding.
