Lecture Notes Of Class 8
Working with Section Breaks and Page
Layout
Objective:
Learn how to manage different sections and page layouts in a
document. This includes understanding how to insert and utilize section breaks
and adjusting page orientation and margins to suit different needs.
1. Section Breaks
Section breaks are used to divide a document into different
sections, allowing for varying formatting and layout options within the same
document. There are several types of section breaks:
A. Types of Section Breaks
1. Continuous Section Break:
o Purpose: Creates a new
section within the same page. Useful for changing formatting without starting a
new page.
o How to Insert:
1. Place your cursor where you want the new section to begin.
2. Go to the Layout tab on the Ribbon.
3. Click Breaks in the Page Setup
group.
4. Select Continuous under Section Breaks.
2. Next Page Section Break:
o Purpose: Starts a new section
on the next page. Useful for beginning new chapters or major sections.
o How to Insert:
1. Place your cursor where you want the new section to begin.
2. Go to the Layout tab on the Ribbon.
3. Click Breaks in the Page Setup
group.
4. Select Next Page under Section Breaks.
3. Even Page Section Break:
o Purpose: Starts a new section
on the next even-numbered page. Useful for printing documents that need to
begin new sections on the right side of an open book.
o How to Insert:
1. Place your cursor where you want the new section to begin.
2. Go to the Layout tab on the Ribbon.
3. Click Breaks in the Page Setup
group.
4. Select Even Page under Section Breaks.
4. Odd Page Section Break:
o Purpose: Starts a new section
on the next odd-numbered page. Useful for similar reasons as the even page
break, but for odd-numbered pages.
o How to Insert:
1. Place your cursor where you want the new section to begin.
2. Go to the Layout tab on the Ribbon.
3. Click Breaks in the Page Setup
group.
4. Select Odd Page under Section Breaks.
B. Managing Sections
1. View Section Breaks:
o To view section breaks, go to the Home
tab and click Show/Hide ¶ in the Paragraph
group. This displays all formatting marks, including section breaks.
2. Remove or Modify Section Breaks:
o To remove a section break, place your
cursor just before the section break and press the Delete key.
o To modify a section break, adjust the
formatting or settings of the section by double-clicking in the header/footer
area and accessing the Header & Footer Tools Design tab.
2. Page Orientation and Margins
Page orientation and margins are essential for controlling the
layout of your document and ensuring it meets specific formatting requirements.
A. Page Orientation
1. Portrait Orientation:
o Purpose: The default
orientation where the page is taller than it is wide. Suitable for most text
documents.
o How to Set:
1. Go to the Layout tab on the Ribbon.
2. Click Orientation in the Page
Setup group.
3. Select Portrait.
2. Landscape Orientation:
o Purpose: The page is wider
than it is tall. Useful for documents with wide tables or graphics.
o How to Set:
1. Go to the Layout tab on the Ribbon.
2. Click Orientation in the Page
Setup group.
3. Select Landscape.
B. Page Margins
1. Default Margins:
o Purpose: Standard margins for
text documents. Typically set to 1 inch on all sides.
o How to Set:
1. Go to the Layout tab on the Ribbon.
2. Click Margins in the Page Setup
group.
3. Select Normal (1 inch on all sides) or
another preset margin.
2. Custom Margins:
o Purpose: Allows for specific
margin measurements tailored to your document’s needs.
o How to Set:
1. Go to the Layout tab on the Ribbon.
2. Click Margins in the Page Setup
group.
3. Select Custom Margins at the bottom of
the drop-down menu.
4. In the Page Setup dialog box, enter your
desired margin measurements in the Top, Bottom, Left,
and Right fields.
5. Click OK.
3. Different Margins for Different
Sections:
o Purpose: Allows different
sections of your document to have varying margin settings.
o How to Set:
1. Insert a section break where needed.
2. Access the Page Setup dialog box (as
above).
3. Make sure to apply your custom margins to the specific
section by selecting This section in the Apply to drop-down
menu.
Exercise: Manage Sections and Page Layout
1. Open a New Document:
o Save the document as Sections_Page_Layout_Exercise.docx.
2. Insert Section Breaks:
o Insert a Next Page section
break to start a new section on the next page.
o Insert a Continuous section
break to create a new section on the same page.
3. Apply Different Page Orientations:
o Set the first section to Portrait orientation.
o Set the second section to Landscape orientation.
4. Customize Margins:
o Apply Normal margins to
the first section.
o Set Custom Margins (e.g.,
1.5 inches for the top and bottom, 1 inch for the left and right) to the second
section.
5. Proofread and Finalize:
o Review the document to ensure section
breaks, page orientation, and margins are correctly applied.
6. Save and Submit:
o Save the document again to preserve your
changes.
o Submit the file as directed by your
instructor or as required.
Conclusion:
In this class, you learned how to effectively use section breaks
to manage different parts of your document and how to adjust page orientation
and margins to fit various formatting needs. These skills are crucial for
creating well-organized and professionally formatted documents.
